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The Clinical Coordinator will be responsible for clinical placement coordination and tracking to support student clinical learning experiences across a variety of nursing programs and clinical settings. This role serves as an active member of the clinical coordination team collaborating with the Director of Clinical Learning, Associate Director of Clinical Partnerships and other Clinical Coordinators to ensure the quality, consistency, compliance, and effectiveness of clinical learning experiences.
This role ensures all required clinical placement and compliance documentation are completed, accurately reported, and provided to clinical partners through required electronic systems or other site-specific approaches. The Clinical Coordinator upholds confidentiality, accuracy, and efficiency in all responsibilities while supporting the mission and goals of the nursing education unit.
ACCOUNTABILITIES / RESPONSIBILITIES:
Coordinate student clinical placements, assign students to appropriate clinical sites, and manage placement activities through electronic systems.
Submit, monitor, and track student placements through CCPS, Rotation Manager, Complio, SilkRoad, MyClinicalExchange, and any other clinical placement platforms or systems.
Match students to clinical sites based on program requirements, site availability, student needs, and clinical capacity.
Assist in reviewing the VECHS fingerprints for all programs for both Miami and Miramar in collaboration with the Director of Clinical Learning and other Clinical Coordinators.
Develop, maintain, and update clinical schedules, assignments, and rotations using electronic systems and spreadsheets.
Assist in monitoring and maintaining accurate records of student clinical hours and clinical participation.
Monitor pending clinical site placement approvals and communicate with clinical partners to resolve outstanding items to prevent placement delays.
Effectively communicate with clinical partners through email, phone, Teams, and other electronic platforms regarding placements, student assignments, and requirements.
Prepare and submit required student clinical documentation electronically to clinical facilities and track submission and approval status.
Maintain clinical-site information, facility requirements, contact information, onboarding requirements, and placement records electronically.
Identify and resolve clinical placement, scheduling, onboarding, and compliance issues through electronic communication and coordination.
Coordinate faculty clinical assignments, schedules, site information, and clinical requirements through electronic communication and tracking systems.
Provide students with clinical assignment information, schedules, clearance instructions, deadlines, and ongoing virtual support.
Collaborate with other members of the clinical coordination team to provide students and faculty with clinical experience and site-specific orientations.
Monitor student clinical compliance clearance requirements and communicate outstanding requirements to students, clinical faculty and relevant clinical partners.
Maintain accurate electronic records, spreadsheets, clinical assignment tables, placement data, and tracking reports.
Prepare clinical placement updates, tracking reports, and status reports for nursing leadership and departmental review.
Support program administrators in ensuring the program meets the regulatory clinical hour requirement as defined by Accreditation Commission for Education in Nursing (ACEN) and any other regulatory and accrediting agencies.
Monitor placement deadlines, onboarding timelines, approval dates, and other clinical milestones to ensure timely completion.
Participate in virtual meetings, clinical partner meetings, and maintain ongoing communication with students, faculty, nursing leadership, and clinical partners.
Maintain and update clinical information across required electronic platforms to ensure accurate and current placement records.
Follow and embrace the Core Values and mission of the institution.
GENERAL EXPECTATIONS:
Provide timely and accurate service to future and current students, faculty and staff.
Maintaining 40-hour work weeks as required by Company Policy.
Remain available and willing to travel, at their own expense, to attend required in-person meetings, training sessions, institutional events, and other business-related activities as directed by the Company.
At a minimum, attendance at one (1) required in-person meeting per calendar quarter.
Participating in development activities appropriate to your discipline or position.
Maintaining a positive and supportive work environment.
Acknowledging and complying with all state, federal and accrediting bodies’ regulations, and standards.
Requirements
MINIMUM QUALIFICATIONS:
A minimum of an Associate Degree, Bachelor’s degree preferred.
Three or more years of work experience as a coordinator or related administrative clerical support role.
Must have extensive computer knowledge: Microsoft Outlook, Excel, Word, and PowerPoint.
Strong attention to detail and ability to work with accuracy under tight deadlines.
Experience with data entry, record-keeping, and compliance.
Demonstrated critical thinking skills to solve problems, analyze trends and provide recommendations.
Professional level verbal and written communication skills.
Must be able to multitask, prioritize, manage and meet goals and deadlines.