Companies in this catalog do not charge applicants. Never send money to apply.
The Mortgage Loan Setup Specialist streamlines the front end of the mortgage process by completing all third‑party order-outs, verifications, initial disclosures readiness, and pre-processing file scrubs. This role ensures files are accurate, compliant, and fully documented so they can move quickly from application to processing/underwriting.
Key Responsibilities
Third‑party orders and verifications
Order Evidence of Insurance (EOI), Replacement Cost Estimator (RCE), and insurance invoices
Obtain Written and Verbal Verifications of Employment (WVOE/VVOE)
Request Verifications of Mortgage (VOM) and Verifications of Rent (VOR)
Order IRS tax transcripts (4506‑C) and credit supplements
Secure collection and debt payoff statements
Order appraisal through approved AMCs
Pull flood certifications
Run DataVerify (or equivalent) reports
Validate property address via USPS
HOA/condo and insurance documentation
Obtain Master Insurance and HOA certifications/questionnaires
Coordinate condo project review/approval as required (agency/investor)
Title and payoff coordination
Request title work and manage title/escrow contacts
Order mortgage payoffs and confirm demands align with closing timelines
Compliance and disclosures readiness
Prepare/mark files Ready to Send (RTS) for initial disclosure documents
Confirm data integrity for TRID‑related fields prior to disclosure issuance
File setup and data integrity
Perform pre‑processing loan scrub; resolve data gaps and condition placeholders
Complete and maintain accurate file contact details
Enter and update loan scrub notes for downstream teams
Rename/index documents to loan stacking order and LOS standards
Pull and verify flood, USPS, and data‑validation outputs
Ensure all order-outs are tracked to SLA and follow up to clear exceptions
Skills Knowledge and Expertise
1–3 years of mortgage operations experience in loan setup, disclosures, or processing (preferred)