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Description
About the Role
We’re looking for an exceptional Executive Assistant to provide high-level executive and personal support to Nimble’s CEO.
This is a high-trust, high-responsibility role for someone who is highly organized, discreet, proactive, and comfortable operating in a fast-paced environment with constantly changing priorities.
The role is 60% part-time, fully remote, and based in the United States. Working hours are flexible and may vary depending on the CEO’s schedule and priorities.
Responsibilities
Executive & Personal Support to the CEO Own and strategically manage the CEO's calendar by prioritizing meetings, balancing competing demands, and aligning his time with key business priorities.
Serve as a trusted right hand to the CEO, anticipating needs, proactively solving problems, and ensuring seamless day-to-day operations.
Coordinate meetings with investors, Board members, executives, partners, candidates, and other key stakeholders, including complex scheduling across multiple time zones.
Prepare and organize meeting agendas, presentations, briefing materials, and relevant background information to ensure the CEO is fully prepared for important discussions.
Manage and prioritize the CEO's inbox, identifying urgent matters, coordinating responses, and ensuring timely follow-ups.
Track key commitments, decisions, and action items, proactively driving follow-through and keeping important priorities on track.
Own end-to-end business and personal travel arrangements, including complex itineraries, accommodations, transportation, and real-time changes.
Manage personal administrative matters, including immigration-related documentation, official paperwork, appointments, reservations, and other personal arrangements.
Handle confidential business and personal information with the highest level of professionalism and discretion.
Investor Relations & Board Support
Own the coordination and logistics of Board meetings, investor meetings, and related events, ensuring a seamless experience for all participants.
Support the preparation, organization, and distribution of Board presentations, meeting materials, and supporting documentation.
Coordinate directly with Board members, investors, and internal leadership to manage scheduling, communications, and follow-ups.
Organize Board dinners, investor gatherings, and other executive-level engagements.
Act as a key point of contact and trusted liaison between the CEO and internal teams, executives, investors, partners, and external stakeholders.
Support the CEO in preparing presentations, organizing information, conducting research, and coordinating materials for strategic meetings and initiatives.
Drive special projects and ad hoc initiatives on behalf of the CEO, coordinating across teams and ensuring timely execution.
Help streamline executive workflows, improve processes, and create structure in a fast-paced, constantly evolving environment.
Exercise strong judgment, ownership, and adaptability while managing multiple priorities with minimal supervision.
Requirements
3+ years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting a CEO, founder, or senior executive.
Native or fluent Hebrew – mandatory.
Excellent English, both written and spoken.
Experience supporting a U.S.-based executive or working across U.S. time zones is a strong advantage.
This role requires flexibility and availability outside of regular working hours, including evenings and weekends, when needed to support urgent or time-sensitive matters.
Exceptional calendar management, prioritization, and organizational skills.
Excellent attention to detail.
Strong written and verbal communication skills.
High level of discretion, maturity, reliability, and judgment.
Ability to manage highly confidential and sensitive information.
Ability to anticipate needs and operate proactively with minimal supervision.
Strong interpersonal skills and confidence interacting with senior stakeholders.
Comfortable operating in a fast-paced and constantly changing startup environment.
Strong ownership mentality and a “get things done” approach.
Flexibility and responsiveness when priorities change.
About us
Nimble is the company leading the AI web search category. Our products are used by leading businesses in financial services, retail, market intelligence, and coding to build best-in-class AI agents with accurate, auditable programmatic access to the web.
We've raised over $70 million from Norwest, Databricks Ventures, Target Global, Square Peg, and others to build expert-level web search for AI. Hundreds of enterprise customers already run on Nimble, and we're forming a world-class team of engineers, researchers, designers, marketers, sellers, and operational experts to achieve our mission.
Why join Nimble?
Work on a deeply technical platform powering real-time AI and enterprise decisions
Help define the future of Web Search Agents and live web intelligence
Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership