You're the person clients are relieved to hear from. You remember that one firm wants the exhibits sent a certain way and that another always needs things yesterday, and you handle both without breaking a sweat. You're detail-obsessed, calm when a deposition is on the line, and happiest when you've spotted a problem before anyone else knew it existed. You like owning things through to the finish, you love building real relationships, and you know how to balance a busy inbox with the bigger picture. In this role, you'll be both a trusted relationship owner and an operational partner, working side by side with Account Executives, Scheduling, Operations, Production, and Billing. This role reports to the Customer Success leadership team.
If you're looking for a company that offers support, guidance, an abundance of killer giphys, and unlimited potential to grow into your best self, you can bet we'd love to have you too.
On a regular basis you will Be the primary day-to-day contact for your assigned firms, delivering white-glove, personalized service shaped around each firm's preferences and workflows Partner with Account Executives to stay aligned on account priorities, client concerns, and opportunities to grow and improve the relationship Review and coordinate deposition orders through daily quality checks, making sure jobs are entered accurately and tied to the right firm and location Triage scheduling, rescheduling, and cancellation requests, routing them to the right teams and following through until they're done Spot urgent and expedited requests, communicate the urgency clearly, and rally internal teams to meet client deadlines Own first-line issue resolution, managing tickets with clear documentation, prioritization, and follow-up, and escalating high-impact issues to the right people De-escalate tough conversations with empathy and professionalism, then confirm the fix landed and the client is happy Keep clients informed with proactive updates and get ahead of questions before they become concerns Share what you're seeing, from recurring errors and ticket trends to shifts in client sentiment, with AEs and leadership, and help fix root causes Educate clients on Steno 's products, services, and best practices, and flag opportunities for firms to get even more from our technology Pitch in on scheduling inboxes and ticket queues during high-volume periods, and join our after-hours coverage rotation for urgent, last-minute deposition needs You're gonna crush it if You have 3+ years of experience in account management, customer success, or customer service, preferably in the legal industry You have a client-first mindset and a track record of delivering responsive, dependable, high-touch service You're known for your attention to detail and can catch discrepancies in job details, firm and location assignments, scheduling information, and documented preferences You communicate clearly and confidently in writing and by phone, including through difficult conversations You thrive in a fast-paced environment, prioritizing competing deadlines and urgent requests without dropping the ball You think critically, dig into root causes, and know when to escalate You're comfortable moving between multiple platforms and using data to spot trends and make decisions You take ownership, hand off cleanly, and see issues through to resolution You're adaptable, collaborative, and energized by a changing workload You're located and available to work core business hours in the Pacific Timezone You're available to participate in after-hours coverage when needed Compensation & Benefits Pay - $75,000-$85,000 Premium Medical, Dental, & Vision Coverage – options for you and your family, with 100% of premiums covered for some plans – well above industry benchmarks Wellness/Mental Health - shared benefits to be used among employees and families Flexible Paid Time Off - allowing employees to find balance in their lives Options of Equity - we know our success is nothing without our team Access to a company-provided 401(k) account A home office setup and a monthly stipend to offset internet and phone costs
Steno is an equal opportunity employer and does not discriminate based on any characteristics that are protected under the law. All employment decisions are based on qualifications, merit, and business needs.
Steno personnel will always have either a steno.com email address or will contact you via Rippling Recruiting. Act with caution if asked for personal information. Background checks, for example, are only conducted after an offer is extended.
Information provided to Steno , such as professional credentials and skills, educational and work history, the results of technical skills assessments or working exercises, and other information that may be included on a resume or application, is collected and stored in our system. Still, we never disclose or sell your personal information.