Administrative Assistant

We are a US-based organization seeking one motivated Administrative Assistant to join our Operations team in a fully remote, night shift capacity. In this role, you will provide essential day-to-day administrative support, handle insurance verification, and help keep workflows organized and efficient across departments. This is an excellent opportunity for candidates looking to build a strong foundation in administrative operations. We are looking for someone who is assertive, self-driven, and comfortable working independently in a remote environment during night shift hours.

Duties and Responsibilities

Manage and maintain executive calendars, schedule appointments, and coordinate meetings to ensure smooth daily operations across the team Handle email correspondence professionally and promptly, drafting, organizing, and routing communications to appropriate departments or personnel Perform accurate data entry and maintain organized filing and record-keeping systems, ensuring all documents are up to date and easily retrievable Support insurance verification processes, assist with insurance-related inquiries, and maintain accurate records of insurance documentation and patient communication Oversee platform management tasks using tools such as Office Ally and SimplePractice, ensuring data integrity and consistent use of Microsoft Office Suite and Google Workspace for all administrative functions