VIRTUAL EXECUTIVE ASSISTANT

VaVa Virtual AssistantsUnited States only

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VIRTUAL EXECUTIVE ASSISTANT

Independent Contractor | Remote | Minimum 20 Hours/Week

This is an independent contractor (1099) position. VaVa contractors are responsible for managing their own taxes, benefits, and business expenses.

VaVa Virtual Assistants is a remote company based out of Atlanta, Georgia, built on the belief that businesses thrive when they have the right support behind them. We connect clients across industries with skilled virtual professionals who bring genuine expertise to the work. Our team may be distributed, but the culture is deeply connected through daily conversation, project collaboration, and regular all-company virtual gatherings.

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VIRTUAL EXECUTIVE ASSISTANT at VaVa Virtual Assistants · ApplyPick

Manage client inboxes by prioritizing and filtering messages, drafting responses, and ensuring nothing falls through the cracks
Coordinate complex calendars across time zones, including scheduling meetings, sending reminders, and resolving conflicts proactively
Plan and execute logistics for virtual and in-person meetings, conferences, and events, from agenda preparation to follow-up
Prepare presentations, reports, and supporting materials that are polished and ready without requiring significant client revision
Conduct research on topics, vendors, tools, or competitors and deliver findings in a clear, usable format
Draft, proofread, and edit correspondence across email, documents, and other communication channels on behalf of the client
Maintain and update CRM systems, ensuring contact records, notes, and follow-up tasks reflect current and accurate information
Handle sensitive and confidential information with discretion at all times, including personal, financial, and business-critical data
Anticipate client needs based on patterns and context, surfacing tasks or potential issues before they are asked about
Collaborate with fellow VaVa contractors when projects benefit from shared support or specialized expertise
Manage administrative tasks across tools such as Google Workspace, Microsoft 365, project management platforms, and scheduling software
Communicate proactively with the client about task status, deadlines, and any obstacles that could affect delivery
Support travel planning and coordination, including itineraries, bookings, and contingency management when plans change
Handle additional administrative requests as they arise, with flexibility and a solutions-oriented approach
GENERAL QUALIFICATIONS
Must reside and be authorized to work in the United States
At least 3 years of demonstrated experience in an executive or administrative support role, including direct support to at least one executive
At least 1 year of experience working full-time in a virtual or remote capacity
Available at least 20 hours per week to support high-touch (daily), deliverable-focused clients
TECHNICAL QUALIFICATIONS

VIRTUAL EXECUTIVE ASSISTANT

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Independent Contractor | Remote | Minimum 20 Hours/Week

VIRTUAL EXECUTIVE ASSISTANT

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Independent Contractor | Remote | Minimum 20 Hours/Week

Take Ownership of Client Satisfaction

RESPONSIBILITIES

Must Have

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